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Who can certify my identification documents?

What’s a certified document?

A certified document is a copy of an original document endorsed by an approved individual as a true copy of the original within the last three months. Approved individuals who can certify documents include:

  • A person who is enrolled on the roll of the Supreme Court of a State or Territory, or the High Court of Australia, as a legal practitioner (however described).
  • Court judge.
  • Magistrate.
  • Chief executive officer of a Commonwealth court.
  • Registrar or deputy registrar of a court.
  • Justice of the Peace.
  • Notary public (for the purposes of the Statutory Declaration Regulations 1993).
  • Person authorised as a notary public in a foreign country.
  • Police officer.
  • An agent of the Australian Postal Corporation who is in charge of an office supplying postal services to the public.
  • A permanent employee of the Australian Postal Corporation with two or more years of continuous service who is employed in an office supplying postal services to the public.
  • An Australian consular officer or an Australian diplomatic officer (within the meaning of the Consular Fees Act 1955).
  • An officer with two or more continuous years of service with one or more financial institutions (for the purposes of the Statutory Declaration Regulations 1993).
  • A finance company officer with two or more continuous years of service with one or more finance companies (for the purposes of the Statutory Declaration Regulations 1993).
  • An officer with, or authorised representative of, a holder of an Australian financial services licence, having two or more continuous years of service with one or more licensees.
  • A member of Chartered Accountants Australia and New Zealand, CPA Australia or the Institute of Public Accountants with two or more years of continuous membership.

For certification to be accepted, it has to be signed and dated within the last three months. The certifier needs to endorse the document is a true copy of an original and provide their name, address, phone number, and what category of certifier they fall in.

For example:

“I certify this to be a true copy of the original”
Date
Signature
Full Name
Phone Number
Address
Certifier category

See this page for details of acceptable verification documents.